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Status lifecycle

Every data-related element like Data Structure, its Version, Data Source, and Dataset in CIVITAS/CORE follows a clear lifecycle.

This lifecycle reflects how you typically work with data, from ongoing work to review to making data available for others.

The three core statuses​

Screenshot: Status dropdown comparison

Draft​

You are still working on your data-related element.

  • You can create and edit content freely
  • Required fields can still be incomplete
  • You can save unfinished configurations (e.g., pipelines or structure definitions)

→ Use this status while building and iterating.

Ready (Datasets only)​

Your Dataset is complete and ready for review.

  • All required fields are filled and valid
  • The Dataset can be checked before release
  • You can still switch back to Draft if needed

→ Use this status to signal: "This is ready for validation."

Available​

Your data-related element is released and can be used by others.

  • All required fields are completed and valid
  • The data-related element becomes accessible based on permissions
  • Changes are restricted to protect stability

→ Use this status to make your data available on the Platform.

Important behavior to understand​

Once a data-related element is in use, the Platform protects it:

  • Some changes are no longer possible
  • Structural updates may require creating a new version or a new data-related element

→ This ensures stability and reliability across the Platform.

Status transitions at a glance​

  • You can always move:

    • from Draft → Ready/Available

  • You can usually move back:

    • from Ready → Draft
    • from Available → Ready/Draft (only if not yet used)

→ Learn more Deep Dive Status Concept